Planning a wedding is an exciting and sometimes overwhelming experience, but the team at the Inn at Virginia Tech is here to make sure everything goes smoothly, especially in the days leading up to your wedding and on the day itself. Bianca Norton, Director of Catering and your Day of Coordinator at the Inn, ensures that every detail is taken care of, so you can relax and enjoy the special moments of your big day. Here's a look at what you can expect when getting ready and celebrating at the Inn.
The Days Leading Up to Your Wedding
As your wedding approaches, Bianca and the team are committed to making sure everything is organized and ready to go. One of the key aspects of the Inn's service is making sure you're in touch with all the right people and that the details are set. As the Day of Coordinator, Bianca will communicate directly with your vendors to ensure that everything is aligned. This includes confirming the setup and delivery schedules for any on-site vendors such as makeup artists, hair stylists, DJs, or photo booths.
Around 10 days before your wedding, Bianca will confirm all vendor details and share the tentative timeline for the day with the staff to make sure everyone is on the same page. This level of communication helps ensure that things go off without a hitch and you can focus on enjoying the process without stressing over the logistics.
The Complimentary Ready Room
One of the unique perks for couples getting married at the Inn at Virginia Tech is the complimentary ready room provided for the bride and her party on the wedding day. This isn't just any hotel suite – Bianca offers a conference room that is spacious and equipped to handle the needs of your group. The room features windows that allow natural light to flood in, creating a bright and welcoming atmosphere perfect for getting ready.
Inside the room, you'll find a mirror, coat rack, round tables, and soft seating, making it an ideal space for hair and makeup. There are also tall stools by the windows, so you can enjoy the view while the final touches are applied to your look. A large restroom is just a few steps away, adding extra convenience to your preparations. The room's location is near the hotel side and the ballroom ensuring that you'll have quick and easy access to everything you need throughout the day.
For the partner, a separate ready room is also provided. This room is typically located in a different conference room away from the bride's space, preserving the tradition of not seeing each other before the ceremony. The setup is similar to the bride's room, ensuring that both sides have a comfortable and convenient space to prepare.
Food Options for the Ready Rooms
To keep everyone energized and happy while getting ready, the Inn offers a variety of food options for the ready rooms. Whether you're looking for something healthy and hearty, or a selection of sweet treats and small bites, Bianca ensures there's something for everyone. These food options are carefully curated to ensure that the couple and their wedding party have what they need to stay fueled without worrying about catering during the preparation process.
Rehearsal Dinners at Preston's Restaurant
If you're planning a rehearsal dinner at the Inn at Virginia Tech, Preston's Restaurant offers a private dining space for more intimate gatherings, with rooms that accommodate up to 38 guests. However, for larger rehearsal dinners, Bianca and her team can recommend alternatives in the Blacksburg area. Bianca can help you find the perfect setting and dining experience that meets your needs and those of your guests.
Wedding Day Coordination and Vendor Communication
The day of your wedding is all about enjoying the celebration, and Bianca ensures that every detail is handled so you can relax. As the Day of Coordinator, she serves as the central point of contact for all your vendors. Whether it's makeup artists, florists, DJs, or other suppliers, Bianca makes sure that everyone is in the right place at the right time.
She will also confirm all setup, delivery, and teardown times with vendors well in advance, ensuring that everything is ready for the big event. Her role is to keep everything on track, coordinate with the Inn's staff, and troubleshoot any issues so that the bride and groom can focus on the celebration.
The Big Day at the Inn at Virginia Tech
On the day of your wedding, Bianca and her team will ensure that the entire day runs smoothly, from the moment you begin getting ready to the last dance of the night. With the planning and communication already handled, all that's left for you to do is enjoy the magical experience. Whether it's ensuring the wedding party stays on schedule, coordinating with vendors, or making sure the ballroom is ready for the ceremony and reception, Bianca's attention to detail means you can have peace of mind and fully embrace your special day.
The days leading up to your wedding and the big day at the Inn at Virginia Tech are all about making your experience as smooth and enjoyable as possible. From the carefully prepared ready rooms to seamless coordination with vendors, the Inn at Virginia Tech's team ensures that every detail is taken care of, leaving you to focus on the celebration with your loved ones. Whether you're planning an intimate rehearsal dinner, or a grand wedding day, Bianca and her team will be there to make sure your vision comes to life effortlessly.
Check out our previous blogs from January and February, and learn more about How To Plan Your Wedding at The Inn at Virginia Tech and What's Next after getting engaged!
Ready to start planning your dream wedding? Reach out to The Inn at Virginia Tech today and take the first step toward saying "I do" in style!